Buying and maintaining your own computers and network systems to house an email client and network can still be preferable in some situations, particularly if there is an absolute necessity for hands-on administration, but outsourcing to a firm that specializes in email hosting will very likely increase productivity and reduce the bottom line.
Consider this argument: when the assembly line process first hit the world of automobile manufacturing, it revolutionized everything. No longer did every employee have to be trained in the full process of building a vehicle. Now, each person could learn only one job—and the lower number of discrete responsibilities meant that each employee could learn to do his or her task in the absolute best manner possible and to peak efficiency. When you outsource your email, it’s tantamount to sending the process to the most highly skilled worker on the assembly line—the one who knows the most about email and how it works. You will likely get superior email knowledge and service without having to specialize in email, in-house.
The kinds of problems that can plague email systems of all stripes are of constant concern. User protection is a hot-button issue while unwanted spam and dangerous computer viruses run rampant. Unless you can afford to waste countless hours individually screening every email that comes into your company, an outsourcing company can work wonders for you. They can set up spam and virus filters, monitoring systems and even bandwidth limits to keep your costs down and increase the level of protection your company and your employees enjoy. In addition, all of these features usually cost a lot less when outsourced compared to standard in-house email costs. It’s simply a matter of handing the issue off to the individual (or organization) that is most well-equipped to handle it. Couched in those terms, outsourcing email becomes a very tempting proposition.
Before we move on, let's review some of the most important benefits.
